| Constitution of the Institute of Planners | ||
| Name | ||
| Office | ||
| Objects | ||
| The Council | ||
| Membership | ||
| Fellows | ||
| Members | ||
| Designations | ||
| Affiliates | ||
| Students | ||
| Bye-laws | ||
| Amendment To Constitution | ||
| Distribution Of Assets | ||
| Notice To Registrar Of Societies | ||
| Marginal Headings | ||
| [ View Bye-laws ] |
| Constitution of the Singapore Institute of Planners | ||||
|
[ Top ] |
1.
|
The Institute as hereunder constituted shall be known as the Singapore Institute of Planners which is hereafter referred to as the "Institute". |
Name
|
|
|
[ Top ] |
2.
|
The registered office and place of business of the Institute shall be c/o 5th Floor, National Development Building, Maxwell Road, Singapore 1, or such other address as may be decided by the Council and approved by the Registrar of Societies from time to time. |
Office
|
|
|
3.
|
The
objects of the Institute are: -
|
Objects
|
||
|
|
3.1.
|
To
advance the study of town planning, civic design and the related
arts and sciences.
|
|
|
|
|
3.2.
|
To
promote the aesthetic, economic, scientific and social development
of urban and rural areas in the best interests of the community.
|
|
|
|
|
3.3.
|
To
increase the confidence of the community in the employment of recognised
town planners by admitting to the Instituteonly such persons as
shall have satisfied the Council of the Institute that they have
adequate knowledge of both the theory and the practise of town planning.
|
|
|
|
[
Top ]
|
3.4.
|
The securing of the advancement of those engaged or interested professionally or otherwise in town planning and the promotion of their general interests. |
|
|
|
4.
|
There
shall be a Council of the institute.
|
Council
|
||
|
|
4.1.
|
The
Council shall direct and manage the affairs of the Institute.
|
Direction
|
|
|
[
Top ]
|
4.2.
|
The Council shall have power to authorise the expenditure of a sum not exceeding $3,000/- per month from the Institute's funds for the Institute's purposes. |
Power
to incur expenditure
|
|
|
5.
|
The
members of the Institute shall consist of two classes
|
Classes
|
||
|
[
Top ]
|
5.1.
|
Membership
of the Institute shall be open to both sexes and shall not be restricted
by reasons of citizenship, nationality, race or religion.
|
Persons
eligible generally
|
|
|
[ Top ] |
6.1.
|
No
person shall be eligible for election as a Fellow or for transfer
to the class of Fellow unless he has passed examinations recognized
by the Council.
|
Restrictions
or eligibility
|
|
| 6.2. | No person shall be eligible for election as an Honorary Fellow unless he has been nominated by three (3) office bearers of the Institute, of whom one shall be the President, and seventy-five per cent (75%) of the full SIP Council has to agree. The candidate shall have made significant contributions to Town Planning and, in the opinion of the Council, can elevate the standing of the Institute Restrictions or eligibility | Honorary Fellow | ||
| 7.1 | No persons shall be eligible as a Member who has not passed the examinations recognised by the Council. | Restrictions or eligibility | ||
| 7.2 | Every Member shall be more than 21 years of age and shall have accquired at least two year’s practical experience Town Planning. | Entitlement | ||
| 7.2.1 | For a candidate possessing formal recognised planning qualification, at least two years relevant practical experience in Town Planner; or | Entitlement | ||
| 7.2.2 | For a candidate who has undertaken a one-year post graduate study in Town Planning and has obtained a recognised degree in a related field of study such as Architecture, Engineering, Land Surveying, Estate Management, Land Valuation, Economics, Sociology or in Urban Geography, four years relevant practical experience in Town Planning with the Proviso that at least two of the four years’ experience is obtained after the post-graduate study. | |||
| [ Top ] | 7.3 | Members shall not be eligible for the office of President or Vice-President, but, subject to the Bye-laws and regulations of the Council, shall be eligible for election or appointment to other offices of the Institute, and shall otherwise be entitled to all its rights and privileges, including voting at meetings. | Entitlement | |
| 8 | The designation of members by distinguishing initials shall be as follows: | |||
| 8.1 | Every Fellow shall be entitled to use after his name the initials F.S.I.P. (i.e. Fellow of the Singapore Institute of Planners). | Fellows | ||
| [ Top ] | 8.2 | Every Member shall be entitled to use after his name the initials M.S.I.P. (i.e. Member of the Singapore Institute of Planners). | Members | |
| 9. | A candidate for election into this grade shall produce evidence to the satisfaction of the Council: | |||
| 9.1 | That he is a qualified person i.e. one in possession of recognised planning qualifications who is undergoing the requisite town planning experience leading towards election to the grade of Member of the Institute. | |||
| 9.2 | Or that the is a person qualified in profession relevant to the practice of town planning provided that he has, at least, 5 years of relevant working experience and is at least 30 years of age. | |||
| 10.0 | Every affiliate shall: - | |||
| 10.1 | Have the privilege of being present at and taking part at all meetings of the Institute, but he shall have no right of voting except in sub-committees where they are co-opted. | |||
| [ Top ] | 10.2 | Not remain in this grade if he has become eligible for transfer to a higher grade. | ||
| 11.0 | A candidate into this election shall produce evidence to the satisfaction of the Council. | |||
| 11.1 | That he is at least 18 years of age. | |||
| 11.2 | That he is engaged in studies associated with town planning such as would qualify him on completion for elevation to a higher grade of Membership. | |||
| 11.3 |
A person shall not remain in this grade:
|
|||
| [ Top ] | 11.4 | Every student shall have the privilege of being present at and taking art at all meetings of the Institute but he shall have no right of voting. | ||
| 12.1 | The Council, when they consider it expedient to propose the enactment of any Bye-law or the alteration or repeal of any existing one, shall summon an Extraordinary General Meeting to decide thereon; and the Council are at all times bound to do so on a requisition in writing of 20 members specifying the particular new Bye-law or Bye-laws, or the alteration of any existing Bye-laws which they recommend. | Enactment | ||
| 12.2 | No enactment, alteration or repeal bf the Bye-laws shall have effect except upon a resolution passed and until approved by the Registrar of Societies. | Registrar | ||
| 12.3 | All members shall have not less than thirty (30) days’ written notice of the time appointed by the Council for an Extraordinary General Meeting summoned to decide on the enactment of any new Bye-law of alteration or repeal of any existing one. The notice shall state the general tenor and objects of any new Bye-law or alteration of any existing one, which is to be proposed and discussed; and the business of the meeting shall be limited thereto. All Fellows and Members shall have a right, subject to the Bye-laws to attend and vote, and one quarter of the total number of such persons shall constitute a quorum. The voting at such meeting shall be by ballot. | Notice of intent. (30 days) | ||
| [ Top ] | 12.4 | No new Bye-law or alteration or repeal of any existing Bye-law shall be proposed at any meeting of the Institute except in the manner above prescribed. | Restriction | |
| 13. | This Constitution shall continue until a resolution for its amendment shall be [passed by three-fifths of the total voting membership of the Institute present and voting in favour of that resolution at any extraordinary General Meeting duly convened for that purpose. Such amendment shall not be enforced or applied without the prior approval of the Registrar of Societies. | Amendment to Constitution (3/5 majority) | ||
| [ Top ] | 14. | The Institute shall continue until a resolution shall be passed by three-fifths of the total voting membership of the Institute for the time being resident in Singapore in favour of its dissolution either in person or by proxy at an Extraordinary General Meeting duly convened for that purpose. | Winding up of Institute (3/5 majority) | |
|
[ Top ] |
15. |
In the event of the Institute dissolved as provided herein, all debts and liabilities legally incurred on behalf of the Institute shall be fully discharged and the remaining funds shall be equally divided among the members. | Distribution of Assets | |
|
Notice To Registrar Of Societies [ Top ] |
16. | Notice of dissolution shall be given by the President, Hon. Secretary and Hon. Treasurer within 7 days of the dissolutions to the Registrar of Societies. | Notice to registrar of Societies | |
|
[ Top ] |
17. |
The marginal headings are inserted for ease of reference and do not form part of the Constitution or of the Bye-laws. | Marginal Headings | |
|
|
||||
| Bye-Laws
of the Singapore Institute of Planners |
|||
| SECTIONS | Subject | ||
| I | Definitions | ||
| II |
Officers, Election and Nomination | ||
| III | Officers, Duties | ||
| IV | Examinations | ||
| V | Contributions to the Funds | ||
| VI | The Election and Transfer of Members | ||
| VII | The Election of Affiliates | ||
| VIII | Diplomas | ||
| IX | Admission of Students | ||
| X | Discipline | ||
| XI | Reinstatement | ||
| XII | Sessions and Meetings | ||
| XIII | Accounts | ||
| XIV | Professional Auditors | ||
| XV | Honorary Auditors | ||
| XVI | Donations and Bequests | ||
| XVII | Property of the Institute | ||
| XVIII | Seal of the Institute | ||
| XIX | Services or Notices and Documents | ||
| XX | Prohibitions | ||
| [ View Constitution ] | |||
| Bye-laws of the Singapore Institute of Planners | |||
|
SECTION
I
|
Definitions | ||
| 1. | In these Bye-laws the following expressions shall, unless the context otherwise requires, have the following meanings: - | ||
| Expression | Meaning | ||
| Institute | Singapore Institute of Planners. | ||
| Council | Council for the time being of the Institute. | ||
| Member | Fellow or Member of the Institute. | ||
| Affiliate | Affiliate of the Institute. | ||
| Student | Student of the Institute. | ||
| Disciplinary Committee | The committee appointed pursuant to Bye-law 30.2. | ||
| Annual Accounts | The Income and Expenditure Account and the Balance Sheet required to be laid before the Institute by Bye-law 42. | ||
| Financial Year | A period of 1 year from 1st January to 31st December inclusive. | ||
| Bye-laws | These Bye-laws and includes any alteration, amendment or addition thereto. | ||
| [ Top ] | Forms | Those forms prescribed by the Council pursuant to the Bye-laws. | |
| SECTION II | The Officers, Members of Council And Honorary Auditors Election and Nomination | ||
| 2. | The Officers of the Institute shall be | Officers of Institute | |
| 2.1 | A President and a Vice-President, who shall be Fellows. | ||
| 2.2 | An Honorary Secretary. | ||
| 2.3 | An Honorary Treasurer. | ||
| 3. | The shall be a Council consisting of: - | Council Members | |
| 3.1 | The officers of the Institute. | ||
| 3.2 | Four Members of the Institute. | ||
| 3.3 | The Immediate Past President, who shall be an ex-officio member. | ||
| 4. | All officers and members of the Council, with the exception of the Honorary Treasurer who shall not be eligible for re-election for a second consecutive term, shall be elected or appointed annually in the manner hereinafter prescribed. All officers of the Council with the exception of the Hon. Treasurer shall have served at least one year on the Council before their election as officers of the Council. All office bearers shall be Singapore Citizens. A minimum of 50% of the Council Members shall be Singapore Citizens. | Annual Elections | |
| 5. | No Fellow shall be elected to the office of President for more than two consecutive years. | Restriction eligibility of President | |
| 6. | The nomination procedure shall be as follows: - | ||
| 6.1 | Nomination papers shall be distributed to all fellows and Members at least twenty one (21) says before the Annual General Meeting and shall be returned at least seven (7) days before the meeting. | ||
| 6.2 | All details on nomination forms must be completed before the forms are returned including: - | Nomination Forms | |
| 6.2.1 | Vacancy for which nomination is made. | ||
| 6.2.2 | Name and professional designation of proposer with signature. | ||
| 6.2.3 | Name and professional designation of seconder with signature. | ||
| 6.2.4 | The following particulars of nominee: - | ||
| Name and professional designation. | |||
| Details of professional held. | |||
| 6.2.5 | Signature of nominees confirming willingness to serve. | ||
| 6.3 | The Council may also make nominations. | ||
| 6.4 | The Council shall appoint affiliate Members to any of its constituted Committees. | ||
| 7. | The election procedures shall be as follows: | Election Procedure | |
| 7.1 | The Council shall appoint 2 Members to act as scrutineers, the persons appointed shall not be office bearers or members of council nor shall they be candidates for election at the meeting. | Scrutineers | |
| 7.2 | Scrutineers shall examine the nominations and where there is only one nomination to an office or only sufficient nominations in respect of the vacancies for Council members under Bye-laws 3.1 and 3.2 shall advise the President who shall forthwith declare the persons so nominated to be elected. | Single nominations | |
| 7.3 | Where there is more than one nominations for an office or more than a sufficient number of nominations for members of Council under Bye-laws 3.1 and 3.2 the scrutineers shall issue ballot papers to all those present and entitled to vote, and, after the papers have been marked, shall collect them and shall report the number of votes cast for each person nominated to the President who shall announce the result of the ballots. | Multiple Nominations | |
| 7.4 | In the event of an equality of votes the election shall be determined by the casting vote of the President except in the event of there being an equality of votes in an election in which the President is one of the candidates in which case the immediate past President shall make the casting vote or if he should also be involved the casting vote shall be made by the Vice-President. | Equality of Votes | |
| 8.1 | In case of decease, resignation or inability to act of any officer or other member of the Council, or of any candidate nominated for election as an officer or other member of the Council, the Council may select and appoint suitably qualified members to fill the vacancy. Officers and members so elected during the session shall hold office until the next annual election of Council. | Casual Vacancies | |
| 8.2 | Any act or proceedings of the Council shall not be invalidated by any vacancy in the Council provided the number of members of the Council is not reduced below three quarters of the full number prescribed by the Bye-laws. | Invalidation of Council Proceedings | |
| 8.3 | Two Honorary Auditors, who may be Fellow, Members or Affiliates, shall be elected or appointed annually at the Annually General Meeting. | Honorary Auditors | |
| 8.4 | No Honorary Auditor may be a member of the Council or of any Committed thereof. | Restriction on Auditors Appointment | |
| 8.5 | Any Honorary Auditor shall not be eligible for re-election or re-appointment for a second term. | Re-appointment of Honorary Auditor | |
| [ Top ] | 8.6 | In case of decease, resignation of inability to act of one or both Honorary Auditors, the Council shall appoint an Honorary Auditor or Auditors for the remainder of the Session, and report the same to the next Ordinary General Meeting of the Institute. | Inability to act of Honorary Auditor |
| SECTION III | The Officers, Members Of Council And Permanent Staff Duties | ||
| 9. | The President shall be a Fellow of the Institute. He shall take the chair by right at all General Meetings of the Institute, and of the Council at which he is present, and shall regulate the proceedings. | The President | |
|
10.1 |
The Vice-President shall be a Fellow of the Institute and in the absence of the President it shall be his duty to preside in his place. | The Vice-President | |
| 10.2 | In the absence of the Vice-President, any other member of the Council may be elected to take the chair. | Chairman of Council Meetings | |
| 11. | The duties of the Honorary Secretary shall be to keep all records of the Institute (except financial) and all minutes of meetings and such other matters as the Council may from time to time determine. | The Honorary Secretary | |
| 12.1 | The duties of the Honorary Treasurer shall be to keep the financial records of the Institute and such other matters as the Council may from time to time determine. | The Honorary Treasurer Duties & Responsibilities | |
| 12.2 | The Treasurer shall demand and receive all monies due to the Institute and deposit those received in the name of the Institute in a bank approved by the Council. | Bank approved by the Council | |
| 12.3 | The Treasurer shall have the power to retain in his hand for current expenses of the Institute a sum of money not exceeding three hundred dollars in cash. | Petty cash | |
| 12.4 | The Treasurer shall be responsible for making all payments on behalf of the Institute and all such payments exceeding the sum of fifty dollars shall be made by cheques drawn in the name of the payee. | Payments | |
| 12.5 | All cheques drawn on behalf of the institute shall be signed by the Treasurer and either the President, Vice-President or the Secretary. | Signatories on cheques | |
| 12.6 | No receipt issued on behalf of the Institute shall bind the Institute unless it bears the signature of the Treasurer. | Receipts | |
| 13.1 | The Council shall meet as often as business of the Institute may require, but at least once in every three months; and at every meeting not less than half of the Council members shall constitute a quorum. No less than 7 days’ notice of the meeting shall be given. | The council, Council Meetings Quorum | |
| 13.2 | The Council may appoint committees and may delegate such authority to them as the Council may, subject to the provision of the Bye-laws, deem expedient. | Committees | |
| 14. | All questions shall be decided in the Council by show of hands unless a ballot be demanded by any one member present. When a ballot is demanded the person presiding at the meeting shall direct how it shall be take and may adjourn the meeting for the purpose. The person presiding at the meeting shall have a second or casting vote. | Decisions | |
| 15. | The Council shall draw up a yearly report on the state of the Institute, which shall be presented at the Annual General Meeting. | Yearly Report | |
| 16.1 | The Council may appoint a Secretary and such other permanent staff and servants as may be necessary for conducting the affairs of the Institute. | Staff Appointments | |
| [ Top ] | 16.2 | The duties of the Secretary and permanent staff shall be such as the Council may from time to time determine. | Staff Duties |
| SECTION IV | Examinations | ||
| 17.1 | The Council may cause to be held examinations for candidates seeking to be elected to the class of Member or to the class of Fellow of the Institute, and for such other purposes as they may determines. | Institute Examinations | |
| 17.2 | The Council may accept the examinations of universities or other bodies in lieu of those of the Institute when they are satisfied that the standard thereof is not less than that of the Institute’s examinations and where the subjects covered thereby are approved by the Council. | External Examinations | |
| 17.3 | The Council may prepare and publish rules of Examination in which shall be defined: - | ||
| 17.3.1 | The Academic Qualifications required for admission to students. | Academia Qualifications | |
| 17.3.2 | The nature of each examinations including subjects and syllabus, that candidates seeking admission to any of the several classes of membership shall be required to sit. | Syllabus | |
| 17.3.3 | The intervals at which these examinations shall be held. | Intervals | |
| 17.3.4 | The fees and/or deposits that shall be paid by candidates in respect of such examinations. | Fees | |
| 17.3.5 | The general regulations for the conduct of the examinations. | Regulations | |
| 18.1 | The Council shall have power to vary or rescind any of the "Rules of Examination" or to make any other such rules as may appear to them to be necessary or desirable. | Power to Vary | |
| [ Top ] | 18.2 | There is reserved to the Council the right in their discretion to refuse to admit any person to any examination without being required to give any reason for such refusal. | Right of Refusal |
| SECTION V | Contribution To The Funds | |||||||||||||||||
| 19.1 | The Entrance fees and subscription rate shall be as follows but may be varied subsequently on the proposal of the Council and confirmed by resolution of an Extraordinary Meeting called for that purpose:- | |||||||||||||||||
|
||||||||||||||||||
| All annual
subscriptions are due on 1 Jan in each year in advance, and must be
paid before the 31 march of that year. On payment of that annual subscription
every member and Affiliate shall be entitled to retain his diploma
subject to the provisions of these Bye-laws. any Fellow or Member
whose subscription is in arrears after the 31 March shall not entitled
to attend or vote at any General Meeting and in the case of an Affiliate
whose subscription is in arrears after 31 march , he shall not be
entitled to attend any General Meeting. |
||||||||||||||||||
| 19.2 | Notwithstanding the provisions of Bye-law 25.1 (Diplomas): - | Dues on retirement | ||||||||||||||||
| 19.2.1 | Where a Fellow or Member has retired from practice and desires to continue his connection with the Institute, the Council shall be empowered should they so determine to continue his name on the Register of the Institute on payment of one-half the annual subscription appertaining to his class of membership; or | Dues on retirement | ||||||||||||||||
| 19.2.2 | In case any Fellow or Member is unable from ill health, advanced age or other sufficient causes, to continue to practice the profession, the Council may remit his annual subscription and arrears, if any, wholly or in part, if they find good reason for so doing. | Dues during disablement | ||||||||||||||||
| 20.1.1 | All annual subscriptions are due on the 1st January in each year in advance, and must be paid before the 31st March of that year. On payment of that annual subscription every Member and Affiliate shall be entitled to retain his diploma subject to the provisions of these Bye-laws. Any Fellow or Member whose subscription is in arrears after the 31st March shall not entitled to attend or vote at any General Meeting and in the case of an Affiliate whose subscription is in arrears after the 31st March, he shall not be entitled to attend any General Meeting. | Payment of Subscriptions | ||||||||||||||||
| 20.1.2 |
Subscription for newly admitted members and affiliates shall be payable in advance as follows: - From 1st January to 30th June – Full year’s subscriptions. From 1st July to 31st December – ½ year’s subscriptions. |
Subscriptions from new Members | ||||||||||||||||
| 20.2 | Every person transferred from one class of membership to another shall pay (i) the difference between the entrance fee, if any, of the old and new class of membership; provided that a member who is transferred after the 30th of September in any year shall pay the full Annual subscription appropriate to the new class of membership, and such payment shall in his case discharge his subscription for the remainder of the current year and be deemed to include his subscription in advance for the following year as a member of the new class. | Dues on transfer | ||||||||||||||||
| 21. | Every person admitted a Member or Affiliate of the Institute shall remain liable to the payment of his annual subscriptions until he has either forfeited his claim to membership or affiliateship or has signed to the Secretary in writing his desire to resign when, on payment of all arrears, his name shall be withdrawn from the register of the Institute except as provided in Section X (Discipline Section). | Dues on Resignation | ||||||||||||||||
| 21.1 | An application in a form prescribed by the Council shall be sent to any person whose subscription shall not have been paid on or before the 31st of March after the same has become due, and the Council may if they think fit declare his rights of membership or affiliateship suspended, duly notifying him of the same. In the event of his subscription continuing two months in further arrears a second application shall be made for it according to a form prescribed by the Council and, failing the payment of the amount due before the expiration of one month from the date of the second application the member or affiliate shall be reported to the Council who shall have the power to erase the name of the defaulter from the Register of Institute and demand the surrender of his diploma, duly notifying him according to a form prescribed by the Council. | Suspension | ||||||||||||||||
| [ Top ] | 22.2 | The Council may, where they think it desirable, defer taking the action prescribed in Bye-law 22.1 until such later date as they may determine. | Deferment of Suspension | |||||||||||||||
| SECTION VI | The Election And Transfer Of Members | ||
| Election | |||
| 23.1 | All persons seeking election to membership of the Institute shall apply for admission to the Class of Member in the first instance. | First Election | |
| 23.2 | The election of Members shall be by the Council at a meeting of which notice of the proposed election shall have been given and the number of votes required for election shall be six. | Election of Members | |
| 23.3 | The election of fellows shall be conducted in a manner similar to that laid down for Members in Bye-law 23.2. | Elections of Fellows | |
| 23.4 | Any person desirous of being admitted a Member of the Institute shall be proposed and recommended on a form prescribed by the Council. This form shall contain full details of the candidate, shall be subscribed by him, and be signed by either: - | Election Procedure | |
| 23.4.1 | Three members of the Institute of whom at least one shall be a Fellow; | Method of Nomination | |
| Or | |||
| 23.4.2 | Two members of the Council of whom one shall be the President, after careful enquiry into the circumstances of the candidate. | ||
| 23.5 | The completion proposal form, together with the Obligation Form prescribed by the Council and signed by the candidate shall be delivered to the Secretary for submission to the Council. The Secretary on the instructions of the Council shall notify all candidates of the results of their applications and a list of those elected shall be made available for inspection by any member upon request. | Obligation Form | |
| 23.6 | The Council may in their discretion, refuse to admit any person to Membership without being required to give any reason for such refusal. | Power of Refusal | |
| 23.7 | - Every person duly elected a Fellow or Member shall be required to complete the following, one month after the date of his election, which otherwise shall become void; but the Council may in special cases extend the time: | Obligations | |
| 23.7.1 | Sign and return a form of promise prescribed by the Council undertaking that he will abide by the Bye-laws of the Institute and that he will not at any time after ceasing to be a member of the Institute use or permit to be used in conjunction with his name, or the name of any firm or undertaking with which he may be associated, any designation, suggesting membership of or connection with the Institute, or referring to his past membership thereof. |
To abide by Bye-law Use of Designations |
|
| 23.7.2 | Pay the entrance fee, and annual subscription prescribed in his case. | Payment of Dues | |
| Transfer | |||
| 23.8 | Any Member desirous of being transferred to the class of Fellow shall be proposed and recommended on a form prescribed by the Council. This form must be signed, certifying personal knowledge of the candidate by two fellows of the Institute if whom one shall be the President. | Transfer to Class of Fellow | |
| 23.9 | The completed proposal form shall be delivered to the Secretary for submission to the Council at a meeting of which notice of the proposed transfer shall have been given; and the number of votes required for transfers shall be six. | Election | |
| 23.10 | No member shall be eligible for transfer to the class of fellow unless he has complied with the requirements of Bye-laws 23.7. | Restriction on Eligibility | |
| 23.11 | No Fellow may transfer from that class to that class of Member. | Fellow Not Transferable to Member | |
| [ Top ] | 23.12 | Every Member elected to the class of fellow shall be informed by letter from the Secretary that upon payment of the fees and subscriptions prescribed in his case transfer will be completed and his name entered in the Register of Fellows. Such payments shall be made within one month of the date of election, in default of which the transfer shall be void. | Obligations |
| SECTION VII | Election of Affiliates | ||
| 24.1 | The election of Affiliates shall be by the Council at meeting of which notice of the proposed election shall have been given and the number of votes required for election shall be six. | Election of Members | |
| 24.2 | Any person desirous of being admitted an Affiliate of the Institute shall be proposed and recommended on a form prescribed and recommended on a form prescribed by the council. This form shall contain full details of the candidate, shall be prescribed by him and be signed by two members of the Institute of whom at least one shall be a Fellow. | Election Procedure Method of Nomination. | |
| 24.3 | The completed proposal form, together with the Obligation form prescribed by the Council and signed by the candidate shall be delivered to the Secretary for submission to the Council. The Secretary on the instructions of the Council shall notify all candidates of the results of their applications and a list of those elected shall be made available for inspecting by any member upon request. |
Obligation Form
Election Results |
|
| 24.4 | The Council may in their discretion, refuse to admit any person to be an Affiliate without being required to give any reason for such refusal. | Power of Refusal | |
| 24.5 | Every person duly elected as an Affiliate shall be required to complete the following one month after the date of his election, which otherwise shall become void; but the Council may in special cases extend time: - | Obligations | |
| 24.5.1 | Sign and return a form of promise prescribed by the Council undertaking that he will abide by the Bye-laws of the Institute and that he will not at any time after ceasing to be an Affiliate of the Institute use or permit to be used in conjunction with his name, or the name of any firm or undertaking with which he may be associated, any designation suggesting affiliateship of or connection with the Institute, or referring to his past relationship thereof. | To abide by Bye-laws | |
| [ Top ] | 24.5.2 | Pay the entrance fee, and annual subscription prescribed in his case. | Payment of Dues |
| Section VIII | Diplomas | ||
| 25.1 | Every Fellow, Member and Affiliate shall, upon first payment of the monies dues form him under these Bye-laws, or within a reasonable time thereafter, receive a Diploma appropriate to his class of membership in respect of the current year, and shall so long as he remains a member of the Institute, be entitled to retain his Diploma by payment of the subscriptions prescribed within these Bye-laws. | Entitlement of Diplomas | |
| [ Top ] | 25.2 | Every Diploma issued shall be in such a form as the Council may from time to time determine and shall be the property of the Institute. In the event of cessation or suspension of membership the Diploma shall be returned to the Council, and shall be recoverable on demand. | Ownership of Diplomas |
| SECTION IX | Admission of Students | ||
| 26.1 | The rule for the admission, discipline and removal from the Register of Students shall be such as may be laid down by the Council from time to time, but there is reserved to the Council the right in their discretion to refuse to admit any person to these classes without being required to give any reason for such refusal. |
Rules
Right of Refusal |
|
| 26.2 | Any person desirous of admission as a Student shall apply on the appropriate form prescribed by the Council. This form must be certified by a member of the Institute after careful investigation into the circumstances of the candidate and delivered to the Secretary for submission to the Council. The Council, provided they are satisfied that the candidate fulfils the conditions of Rule 10 of the Constitution and of any other rules that may have been laid down, may approved the application subject to the votes in favour of the application being no less than six. | Method of Application | |
| [ Top ] | 26.3 | The Secretary, on the instructions of the Council, shall notify all candidates of the results of their applications and for those approved, the requirements of Bye-law 23.7 and 23.7.2 shall also apply. | Notification to Candidates |
| SECTION X |
|
Discipline | |
| 27. | No member shall conduct himself in such a manner, as would in the opinion of the Council prejudice his professional status or the reputation of the Institute. | Generally | |
| 28. | No member shall in any way be connected with any occupation or business if such connection is, in the opinion of the Council, inconsistent with the membership of the Institute. | Inconsistent Occupation | |
| 29.1 | The Council shall have power, to be exercised in the circumstances set out in sub-paragraphs 29.2 to 29.4 of this Bye-law by a majority of those present and voting at a meeting of the Council convened for the purpose and vote :- | Disciplinary Powers | |
| 29.1.1 | To reprimand a member or affiliate. | Reprimand | |
| 29.1.2 | To suspend a member from exercising any rights or privileges of membership or affiliateship of the Institute for such period or on such conditions as the Council may determine; | Suspension | |
| 29.1.3 | To expel a member or affiliate from the Institute. | Expulsion | |
| 29.2 | The Council may expel a member or and affiliate convicted of embezzlement, larceny, fraud, or other criminal offence upon proof to their satisfaction of such conviction. | Reasons for Expulsion | |
| 29.3 | The Council may temporarily suspend a member or affiliate pending an enquiry as hereinafter provided. | Reasons for Suspension | |
| 29.4 | The Council may after enquiry as hereinafter provided expel, suspend or reprimand a member or affiliate who :- | ||
| 29.4.1 | In their opinion has been guilty of disgraceful conduct in his profession; or | Disgraceful Conduct | |
| 29.4.2 | In adjudged bankrupt; individually or as a partner makes an assignment for the benefit of creditors, under any resolution of creditors or under the order of the Court of Bankruptcy; under any deed or document has his estate placed in liquidation for the benefit of creditors; makes an arrangement for payment of a composition to creditors; or | Bankrupt | |
| 29.4.3 | Uses any professional designation or initials to which he is not entitled. | Use of entitled Designations | |
| 30.1 | The Council may on grounds which seems to them proper hold or order such enquiry into the conduct of a member or affiliate, and shall hold or order such enquiry on the requisition of five members of whom not less than two shall be Fellows, setting out the complaint against the member, unless after a preliminary investigation (which may be by the Council or under the following provisions) they find no reason to proceed further in the matter. If on such investigation it is decided not to proceed, no entry of the complaint or requisition shall be made in any minute. | Disciplinary Procedure | |
| 30.2 | The Council shall required appoint from the members of the Council a committee (hereinafter called the "Disciplinary Committee") to which all matters of professional conduct shall be referred. Provided that in any particular case the Council may resolve :- | Disciplinary Committee | |
| 30.2.1 | To enquire into the case themselves; or | Enquiry | |
| 30.2.2 | That the case be referred to an ad hoc committee of members appointed by the Council; such committee shall in relation to any case so referred to deemed to be the Disciplinary Committee and the provisions of these Bye-laws shall apply accordingly. | Ad Hoc Committee | |
| 30.3 | The quorum of the Disciplinary Committee shall be three. The Disciplinary Committee shall elect Chairman. | Quorum | |
| 30.4 | Any matter of professional conduct shall, unless the Council otherwise direct, to be considered in the first instance by not less than two members of the Council of whom the President or Vice-President shall be one, who shall if they are satisfied that a prima facie case for inquiry exists order that the case (hereinafter called "the Complaint") be referred to a Disciplinary Committee for investigation, and a notice of complaint as hereinafter provided signed by the Secretary shall be served upon the member or affiliate concerned. | Preliminary Consideration | |
| 30.5.1 | The member or affiliate concerned shall be entitled to appear before a Disciplinary Committee and to rebut or explain the matters of which complaint is made either personally or in writing provided he files the notice or reply prescribed in the succeeding sub-paragraph. | Entitlement of member to be heard | |
| 30.5.2 | Within fourteen days of the service upon him of a notice of complaint the member or affiliate concerned may deliver or send by post to the Secretary either a notice of intention to appear or reply to the charge or both. | Procedure for hearing of Member | |
| 30.5.3 | If the member or affiliate concerned fails to file such a notice or reply the Disciplinary Committee and the Council may consider and act upon the complaint without further reference to him. | Hearing of complaint in absentia | |
| 30.6 | Any notice sent pursuant to Bye-law 30.4 shall be sent by registered post to the last known address of the member or affiliate concerned. The notice shall contain short particulars of the complaints and state the date, time and place of the meeting at which the complaint will be considered. It shall call upon the member or affiliate to rebut or explain the matter of which complaint is made either in writing or personally or both, and notify him that his reply or notice of intention to appear must be received by the Secretary within fourteen days of the Committee and the Council to proceed in his absence. | Particulars of notice | |
| 30.7 | The Disciplinary Committee shall have the power to extend the time within which a reply or notice of intention to appear must be made and to alter the date of the meeting, adequate notice of such alteration being given to the member concerned. | Extension of Time | |
| 30.8 | At the meeting of the Disciplinary Committee to consider the complaint the committee may resolve either:- | ||
| 30.8.1 | To dismiss the charge against the member or affiliate; or | Action of Disciplinary Committee | |
| 30.8.2 | To admonish the member or affiliate and warn him not to repeat or continue the conduct on which the charge was founded subject to the right of the member or affiliate when informed of the committee’s resolution to require them to make a report to the Council; or | ||
| 30.8.3 | To report the result of their inquiry to the Council and the member or affiliate shall be notified accordingly. | ||
| 30.9 | If the Disciplinary Committee report any complaint to the Council or if the Council decide to enquire into any complaint themselves, a date, time and place shall be appointed for meeting of the Council for the consideration for the report or complaint, at which the Council may exercise the powers conferred by the Bye-laws 29. The provision hereinafter set out as to the rights of the member or affiliate concerned to appear or reply to the charges and the requirements of notice shall apply mutates mutandis, provided always that if the matter comes before the Council on a report from the Disciplinary Committee the member or affiliate shall have no right of appearance before the Council unless he shall have replied to the charge to, or appeared before, the Disciplinary Committee. It shall be the duty of the Secretary to secure that the Council be convened as soon as possible to receive the repot or investigate the complaint. | Action of Council | |
| 30.10 | A notification shall be sent by the Secretary to the member or affiliate concerned of the decision of the Council and the effect thereof. | Notification of Secretary | |
| 30.11 | If the Council resolve to expel a member or affiliate his name shall be erased from the Register of the Institute, and he shall thereupon cease for all purpose to be a member or affiliate of the Institute. He shall not use any designation or description implying membership or affiliateship of the Institute and shall immediately return his diplomas of membership or affiliateship. | Expulsion Formalities | |
| 30.12 | If the Council suspend a member or affiliate, he shall not use any designation or description implying membership or affiliate of former membership or affiliateship of the Institute during his suspension and shall immediately return his diplomas of membership or affiliateship. | Suspension Formalities | |
| 30.13 | If a member or affiliate fails to refuse to comply with the restrictions on use of designation in paragraphs 30.11 and 30.12 the Council may, and in case of expulsion the Council shall, publish in the Government Gazette details of any of the penalties which they may impose with such particulars as they think proper of the offence for which the penalty has imposed. | Publication of Suspension and Expulsion | |
| 30.14 | No Member or affiliate shall be entitled to resign from the Institute after he has been notified of the commencement of any proceedings against him under the provisions of this Bye-law until such proceedings have been concluded. | Resignation during Disciplinary Proceeding | |
| 30.15 | The Council shall be entitled to proceed with the expulsion of a member or affiliate under bye-law 29 and to publish a notice of such expulsion, notwithstanding the resignation or purported resignation of such member or affiliate. | Expulsion of Member | |
| 30.16.1 | A member or affiliate who has been suspended (expect temporarily under the bye-law 27 or for non-payment of subscription or other dues) and who desires to have his rights and privileges restored to him, shall be required to make an application for the restoration of his rights of membership or affiliateship, and the application shall, if the suspension is upon conditions, be referred to the Disciplinary Committee who may hold an inquiry, and shall report to the Council whether in their view the conditions of suspension have been complied with. Like provisions in regard to notice and the right of appearing before the Disciplinary Committee as are contained in paragraphs 30.4 and 30.5 of this Bye-law shall apply mutates mutandis to any inquiry, but a member or affiliate suspended on conditions shall have no right of appearance before the Council. | Termination of Suspension | |
| 30.16.2 | A suspended member or affiliate remains subject to Bye-law and regulations. | Subjection to Bye-law | |
| [ Top ] | 31 | The term "Secretary" as used in this Section shall include the Secretary or other person appointed by the Disciplinary Committee to act as Secretary. | Secretary |
| SECTION XI | Reinstatement | ||
| 32.1 | The Council shall have the power at any time to reinstate in his former rank as a member, affiliate or student any person who has been expelled or whose name has been erased from the Register of the Institute, either unconditionally or upon such terms as to payment of arrears of subscription or sums in lieu of subscription, during the period of expulsion, or otherwise as to them may seem expedient provided such person makes application for reinstatement in writing and accompanies his application with the form of promise prescribed in Bye-law 23.7. | Generally | |
| 32.2 | Any application for reinstatement may be referred by the Council to the Disciplinary Committee for investigation and report. | Procedure | |
| [ Top ] | 32.3 | Where there is reinstatement under Bye-law 32.1, the Council shall publish in the Government Gazette the name and address of the member or affiliate concerned | Publication in Gazette |
| SECTION XII | Session and Meeting | ||
| 33. | Each Session of the Institute shall commerce on 1st May and continue until the following 30 April. | Date of Session | |
| 34. | The General Meetings of the Institute shall be the Annual General Meetings, Ordinary General Meetings and Extraordinary Meetings. | General Meetings | |
| 35.1 | The Annual General Meeting of the Institute shall usually be held between the second Monday of April and the end of April, on such a day and at such hour of the day as the Council may Determine. | Date of A.G.M | |
| 35.2 | Notice of Annual General Meeting shall be sent to all Fellows, Members and Affiliates not less than 31 days before meeting. | Notice of A.G.M | |
| 35.3 | The business of the Annual General Meeting shall be to receive and deliberate upon the report of the Council and the Annual Accounts, to elect the members of the Council for the ensuring year and to appoint the Honorary Auditors and to consider any other matter of which seven days prior notice shall be given to the Honorary Secretary. | Business of A.G.M | |
| 36.1 | The Ordinary General Meeting shall be held on such days and such hours as the Council may determine. No less than 14 days’ notice of the meeting shall be given. | Date of Ordinary General Meetings | |
| 36.2 | It shall be in the power of the Council to make Regulations to govern the proceedings of Ordinary General Meetings as may appear to them advisable and the business of Ordinary General Meetings shall be conducted in such orders as the Council may determine. | Regulations for Ordinary General Meetings | |
| 37. | No questions shall be discussed or motion made at the Ordinary General Meetings relative to the direction and management of the concerns of the Institute; such direction and management being vested in the Council, subject to the control of the Bye-laws and the resolutions of Extraordinary General Meeting. | Business excluded from Ordinary General Meetings | |
| 38. | The Council may summon an Extraordinary General Meeting on any occasion when the Council may deem it necessary. An Extraordinary General Meeting shall also be called on a requisition in writing of not less then one-quarter of the total number of Fellows and Members of the Institute. The requisition shall specify the purpose for which the meeting is demanded, and it shall be the duty of the Council to summon the Extraordinary General Meeting for such purpose within three calendar months from the date of the receipt of the requisition by the Secretary. | Summoning Extraordinary General Meetings | |
| 39.1 | All Fellows, Members and Affiliates shall have not less then thirty days’ notice to them by post of the time appointed by the council for and Extraordinary General Meeting convened under the Bye-law 38and notices shall specify the nature of the business to be transacted, and no other than that business shall be transacted at that meeting. All Fellows and Members shall have a right subject to the Bye-laws to attend and vote and in all case of Affiliates to attend and participate. The voting at such meeting shall be by ballot if so demanded by the person presiding or by not less than one-quarter of the Fellows and Members present and voting. | Conduct of Extraordinary General Meetings | |
| 39.2 | On show of hands every Fellow and Member present shall have 1 vote. Upon a ballot every Fellow and Member present in person or by proxy shall have on vote. The person presiding shall have a second or casting vote. | Voting at Extraordinary General Meetings | |
| 39.3 | The instrument appointment a proxy shall be in writing in a form prescribed by the Council or as near thereto as possible. A Fellow or Member shall only appoint as him proxy a member who is entitled by the Bye-laws to exercise a vote a meeting of the Institute. The proxy shall be valid for use at one meeting only, or for any adjournment of that meeting. The Council shall be entitled to issue an appeal for proxies in favour of the President or his nominee. | Use of proxies at Extraordinary General Meeting | |
| 39.4 | When a ballot is demanded, the person presiding at the meeting shall direct how it shall be taken and may adjourn the meeting for the purpose. | Ballots at Extraordinary General Meeting | |
| 39.5 | The instrument in proper form appointing a proxy must be deposited at the office of the Institute no less then forty-eight hours before the meeting at which it is intended to be used. | Deposition of Proxies | |
| 39.6 | At all Annual, Ordinary and Extraordinary General Meetings, one-quarter of the total number of fellows and members shall form a quorum. | Quorum at Meetings (¼) | |
| [ Top ] | 39.7 | In the event of there being no quorum, the meeting shall be adjourned to the same day in the following week at a place and time to be appointed and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to alter, amend or make additions to any of the existing rules. | Adjournment through insufficient Quorum |
| SECTION XIII | Accounts | ||
| 40. | The Council Shall cause proper books of account to the kept showing all sums of money received and expended by the Institute and the matters in respect of which the receipt and expenditure take place; and the asset and liabilities of the Institute. They shall kept in form which in the opinion of the honorary auditors will give a true and fair view of the state of the Institute’s affairs, and explain its financial transactions. | Books of Accounts to be kept | |
| 41.1 | The book of account shall be kept at the place of business of the Institute and shall always be open to the inspection of members of the Council, the Honorary Auditors, and any Committee appointed by the Council for the purpose. | Location of Books of Account | |
| 41.2 | No member (not being a member of Council or an Honorary Auditor) shall have the right of inspecting any accounts, book or document relating to the financial affairs of the Institute, expect as authorized by the Council. | Rights of Inspection of Books of Account | |
| 42. | The Council shall lay before the Institute at each Annual General Meeting :- | ||
| 42.1 | An Income and Expenditure Account giving a true and fair view of the income and expenditure of the Institute for the period of preceding financial year (1st January to 31st December). | Annual Income and Expenditure Account | |
| 42.2 | A Balance Sheet giving a true and fair view of the state of the financial affairs of the Institute as at the end of the preceding financial year; and | Annual Balance Sheet | |
| 42.3 | A Report with respect t0o the Institute’s financial affairs, dealing so far as is material for the appreciation thereof, and so far as will not in the opinion of the Council, be harmful to the interests of the Institute. | Annual Report | |
| 43.1 | The Honorary auditors appointed in accordance with the provision of the Bye-laws, shall certify the accounts examined by them in writing and state whether :- | Honorary Auditors | |
| 43.1.1 | They have obtained all the information and explanations which, to the best of their knowledge and believe, were necessary for the purposes of their audit; | Information and Explanations Obtained | |
| 43.1.2 | In their opinion, proper books of account have been kept, so far as appears from their examination of those books; | Books properly kept | |
| 43.1.3 | The Annual Accounts are in agreement with the books of accounts and returns; | Account agreeing with Returns | |
| 43.1.4 | In their opinion, and to the best of their information, and according to the explanations given to them the Annual Accounts give a true and fair view of the state of the Institute’s financial affairs as at the end of it s financial year, and of the income and expenditure for its financial year. | True and Fair | |
| 44. | The Honorary Auditors shall carry out, during the financial year, such audits as the Council may direct. | Honorary Auditors | |
| [ Top ] | 45. | A copy of the audited annual accounts shall be circulated together with the notice of the Annual General Meeting at which the accounts are to be laid before the Institute. | Circulation of Accounts |
| SECTION XIV | Professional Auditors | ||
| 46.1 | At each Annual General Meeting, the Institute may appoint a Professional Auditor or Auditors to hold office from the conclusion of the next Annual General Meeting. | Appointment | |
| 46.2 | The Council may fill any casual vacancies in the office of the Professional Auditors, but any such vacancy occurs the surviving or continuing Professional Auditor or Auditors, if any, may act. | Casual Vacancies | |
| 47. | A person shall not qualified for appointment as Professional Auditor unless he is registered by legislation. | Restriction | |
| 48.1 | Every Professional Auditor shall have a right of access at all time to the books, accounts and vouchers of the Institute, and shall be entitled to require from any member or person belonging to any attached class or from any servant of the Institute such information and explanation as he thinks necessary for the performance of his duties. | Duties | |
| 48.2 | The Professional Auditors shall be entitled to attend any Annual or Extraordinary General Meeting, and to receive all notice of any communications regarding the same, which any members is entitled to received and to be heard at any meeting which they attend on any part of the business of the meeting which concerns them as Professional Auditors. | Attendance | |
| SECTION XV | Honorary Auditors | ||
| 49.1 | At each Annual General Meeting, the Institute shall appoint Honorary to hold office from the conclusion of that Annual General Meeting until the conclusion of the next Annual General Meeting. | Appointment | |
| [ Top ] | 49.2 | The Council may fill any casual vacancy in the office of the Honorary Auditors, but while any such vacancy occurs the surviving or continuing Honorary Auditor, if any, may act. | Casual Vacancies |
| SECTION XVI | Donation And Bequests | ||
| [ Top ] | 50. | A record shall kept in such manner as the Council may prescribe of the names of all person who have made any voluntary contribution to the funds of the Institute. | Record of Donations |
| SECTION XVII | Property Of The Institute | ||
| 51. | Under no pretence whatever shall the property and effects, or the Income or the revenue of the Institute derived from the voluntary contributions of members or otherwise howsoever, be applied in making any dividend, gift, division or bonus unto or between any of the members, and the same is hereby expressly prohibited, and no proposition in contravention thereof shall be entertained by the Council or by any meeting of the members of the Institute. | Restrictions on Disposal | |
| [ Top ] | 52. | Every paper, map, plan, drawing or model presented to the Institute shall be considered the property thereof unless there shall have been some previous arrangement to the contrary, and the Council may publish the same in any way and at any time they may think proper; but shall the Council refuse to delay the publication of such paper, map, plan, drawing or other document beyond a reasonable time, the author thereof shall have a right to copy the same and to publish it as he may think fit, having previously given notice in writing to the Secretary of his intention. No person except as foresaid shall report for publication the proceedings at any General Meeting of the Institute or publish or give his consent for the publication of any communication presented and belonging to the Institute without the previous consent of the Council. | Presentation to Institute |
| SECTION XVIII | Seal Of The Institute | ||
| [ Top ] | 53. |
The Institute’s seal shall not be affixed to any deed or writing except at a meeting of the Council or by their Authority, and shall be in custody according to regulations to be made by the Council and recorded in their minutes or proceedings to ensure its proper use and safe keeping.
|
Authority of affix seal |
| Copyright 2000 Singapore Institute of Planners. All Rights Reserved |